Importer Inventory & Distribution OS for Kenya

Read this first: the decision boundary

This pack is built for Kenyan importers, wholesale distributors and small teams selling imported stock to retailers, resellers or business customers.

Its practical outcome is: See which batches and customers create cash, which stock is ageing and whether an order remains profitable after delivery and credit.

It is a recordkeeping and decision-support system. It does not replace a current official requirement, a signed contract, a lender's terms, or advice from a qualified professional. Prices, eligibility, rules and market access can change. Every material figure should be supported by a dated quotation, transaction record or authoritative source in the workbook's Sources tab.

The operating workflow

• Create one SKU per product, variant and pack size
• Load each shipment with final landed unit cost and supporting evidence
• Reconcile warehouse receipts, transfers, sales and returns
• Quote customer orders using current cost and delivery assumptions
• Track receivables by customer and due date
• Close weekly on stock, cash, margin and ageing exceptions

Work in this order. A dashboard result without the underlying records is not evidence. If a step does not apply, mark it not applicable and explain why rather than deleting the control.

Research used in this guide

1. Validation of income and expenses — Kenya Revenue Authority
2. Finance Act 2026 importer guidance — Kenya Revenue Authority
3. Internal trade and distribution mandate — State Department for Trade
4. Kenya TradeNet single window — Kenya Trade Network Agency
5. Economic Survey 2026 — Kenya National Bureau of Statistics